The Better Way To Track Your Employee Timesheets & Attendance

Timesheets are, without a doubt, one of the least popular tasks for employees and management alike. Many manufacturers start with manual timesheets when the business has a handful of employees, but they neglect to overhaul the system as the company grows. So, the inevitable time-tracking problems creep in:

The solution to timesheet trouble: Integrating with an ERP

Manual or standalone timesheet systems are a black hole of admin time. Even if the timesheets are flawless there is still time (and human error risk) to calculate labour costs, reconcile salaries against income, forecast workforce requirements and complete payroll on-time.

 

Integrating time tracking into your Enterprise Resource Planning system, or ERP is a manufacturer’s secret weapon for big productivity boosts. On top of making time tracking a piece of cake, integration provides insight and forecasting advantages you might not even realise exist.

The benefits of integrating timesheet tracking

Single source of truth

All your timesheets are in a centralised (and secure) location. From the dashboard, you can navigate easily through the data to gain valuable insight into how your company runs.

Budget control

As if by magic, job costs have a way of slipping out of control. Even the smallest budget overruns are bad for business. And if there is an opportunity to increase profit without sacrificing quality then surely you want to know about it.

Improve Other Business Functions

Integrating timesheets within an ERP for manufacturers is good for more than tracking time. As your operation grows, the flow-on effects of a customised ERP solution support smooth and sustained expansion.

Streamlined Payroll

Accounts Payable has a hard enough time balancing the never-ending flow of funds, without having to chase down errant timesheets or check who approved overtime. With a time- tracking module integrated into your ERP, the Payroll team has a much easier task.

Finding the right time-tracking solution for your business

Not all ERPs for manufacturers are built alike; some are cookie-cutter and inflexible, while others might not have the functionality you need like automatic time tracking. That’s where Jobman is different. We customise the platform to suit our customers, with a focus on sustained business growth and reduced human error.

Go deeper into the documentation for our time-tracking module or give us a call to understand how Jobman can save your business valuable time.

Categories: ERP

Why Manufacturers Need a CRM Built With Them In Mind

Quick recap: What is a CRM?

A CRM or Customer Relationship Management tool is a software to organise customer data. From the moment they become a sales lead (and even before), through the purchase process, after-sales support and ongoing relationships, a CRM keeps all the information in a system that is:

More than 40% of the manufacturing industry uses a CRM. The percentage increases as market cap rises, which suggests a CRM is one of those fundamental tools to build and sustain thriving businesses.

 

Some ERPs for manufacturers have a CRM module. This avoids the need to have parallel separate systems and streamlines the production process by automating back-end tasks. 

What manufacturers need in a CRM

Australia’s manufacturing industry has grown up a lot in the last few decades. Today’s operators are proactive and innovative; a big investment in marketing has seen customer acquisition, product quality, R&D and technology integration become priorities. And we’re now playing on a global stage, with a valuable (and rapidly growing) export market contributing to Australia’s $100 billion manufacturing industry.

Plainly, manufacturers need a CRM designed with consideration for the challenges of our growing industry. But what are the specific features, functions and solutions you should be looking for? 

CUSTOMISED CUSTOMER DATA

CRMs are, in their simplest form, a place to keep customer data for easy recall. But small fabricators and entrepreneurs, through to large scale manufacturing businesses, all need more.

It’s the little things that a manufacturing CRM enables – like delivery time tracking, well-documented specification requirements, service call histories – that build more fruitful customer relationships. 

Streamlined supply chain

This is where a combined ERP and CRM for manufacturers provides an operational advantage. Linking and automating data from the earliest stages of a new business lead, right through to ordering, manufacturing, delivery, and after-sales support, improves the customer relationship and saves significant admin time. 

Forecasting

Australian manufacturers are known as innovators. In every industry, from cabinet making to high-tech microelectronics, accurate forecasting has several benefits:

By improving product information and offering a better overview of demand forecasting, a manufacturing CRMs shorten the time to market and enable any operation to be more agile.

Quality control

It’s a no-brainer that to keep your business afloat, you need to keep delivering high-quality work. Defective products bear large costs, both in dollars and reputation capital.

 

Manufacturing ERPs with a CRM module provide the answer in analytics. Because the system keeps all the data together, including hard product data and qualitative feedback captured in customer conversations, your business can identify potential production flaws before they impact the bottom line.

A CRM for Aussie manufacturers, by Aussie manufacturers

Jobman is a flexible ERP with a clever CRM module designed specifically for the local manufacturing industry. We understand the unique and ever-changing needs of customers in our industry because we have real experience on the manufacturing floor.

Find out more about our CRM for manufacturers or get in touch for a quick chat about our customisable ERP solution. 

 
Categories: ERP

Customisable ERP Systems: Are They Right for Your Business?

Enterprise Resource Planning (ERP) systems are designed to be a kind of all-in-one solution for productivity, workflow optimisation, employee management, financial supervision and business growth.

 

The trouble is, with so many ERPs on the market, each with features and benefits that make them unique, how do you choose the right system to suit your requirements? We believe the solution is customisable ERPs. That is, an off-the-shelf system with added features and customised modules adjusted to suit your business.

 

You don’t need to blow the budget on a fully custom piece of software when an existing ERP can be customised to fit your business.

Top 3 benefits of a customisable ERP system

Proven solution tailored to your business

When you partner with an established ERP provider like Jobman, you get the benefits of our long track record coupled with the flexibility of a customised system. With a large bank of client success stories, established technical support and streamlined training programs, there are none of the teething problems (or implementation delays) you find working with software developers.

 

 

Instead, our system is ready to deploy with loads of additional features. Before rolling out, we work with you to customise everything from the interface to the features list, so you get our industry-leading software with a custom twist.

Ability to add features based on your requirements

Finding an ERP for manufacturing businesses is tricky. Finding one that solves all your problems in one go? Even harder. Most of our users have custom requirements ranging from minor tweaks to the timesheet portal, to custom capabilities in warehouse and inventory management.

 

When investing in an ERP you want to be sure it will accommodate your requirements. Before making your final decision, ensure your shortlisted suppliers understand what you need and can deliver it within budget.

Saves cost and improves productivity to scale up

Properly implemented, ERP systems boost productivity across the board while eliminating unnecessary costs. When we deploy a customised version of Jobman to your business, we focus on helping you to scale up. 

That means finding efficiencies and untapped profit potential across your business and customising the features and functions based on the way you work.

 

Top 3 myths of a customisable ERP system

They’re expensive

Customised ERPs are cost-effective when compared to a bespoke software solution, or using no system at all. Depending on the level of customisation, you will likely be surprised at how affordable a custom ERP actually is. 

You need to change your workflow

If an ERP requires you to change the way you work, it’s time to look at a different solution. Customised ERPs slot in around existing workflows and integrate seamlessly with third-party platforms to remove the barriers to implementation. 

The system is hard to learn

Jobman is a simple web-based solution with lots of brains behind the scenes. We designed the system to be user-friendly across the board, from the back office to shop floor, sales staff to management. Plus, with hands-on training from the Jobman team, you will be off and running in no time.

Let Us Know What You Need

Having worked in the manufacturing industry for years before we created Jobman, our team understands the unique challenges faced by the industry. Whatever Jobman does not currently do to meet your ERP requirements, we are happy to discuss a custom solution.

Our focus is on helping our clients scale up their business with the support and flexibility of a fully integrated and easy-to-use ERP solution.

 

Drop us a line to discuss your requirements or see Jobman in action on our website.

Categories: ERP

How ERP Systems Maximise Your Operating Efficiency

5 Ways an Enterprise Resource Planning System Improves Productivity (and Saves Money)

Enterprise Resource Planning (ERP) software is the ultimate productivity tool for small to medium manufacturing operations – but what exactly does an ERP do?

 

The earliest ERPs streamlined supply chain management. Today the capabilities have expanded, and modern ERPs are a single integrated platform to overcome the common challenges faced in manufacturing:

The right system, tailored to fit your requirements, will capitalise on productivity and maximise efficiency in all parts of the business. In one fell swoop, your business will save cost, boost productivity and improve customer relationships. 

1. Reduce waste across the business

ERPs with inventory and stock management features help your business to: 

By tightening up inventory and waste in every corner of the business, not only will you see cost savings but also an uptick in productivity when resources (people, machinery, delivery vehicles) are aligned into a well-oiled machine.

2. Superior Supply Chain Management

Coordinating every stage of the supply chain doesn’t just reduce frustration – it also saves time and money. 

Customer relationships improve, and in turn your business benefits from more work and higher profit margins. Win-win-win!

3. Real-time Job Tracking

Have you ever been asked for the status of a job and found yourself caught out? With an ERP’s inbuilt job tracking functionality, you have the answer at your fingertips wherever you might be.

 

Information flows in real-time, providing a complete picture of every job in the system. Project managers and sales staff can anticipate delays or alert a customer when a job is nearly complete. This kind of faster, smoother information flow is what builds profitable businesses.

4. Instant Quotes, Invoices, And Alerts

Quoting, costing, invoicing, budgeting, banking, timesheets, tax forecasting: it all takes so much time – roughly 80 days a year. Because an ERP pulls all your data together into one simple-to-use system, there is no more wasted time or double-handled documents. 

5. Take The Guesswork Out of Scheduling

An ERP empowers you to anticipate problems, rather than react when they appear. As well as financial forecasting, an ERP allows you to easily visualise upcoming work and assists to optimise capacity planning.

 

Jobs get done faster, and always using the best resources, effectively wiping out two of the biggest unnecessary costs to running a business (staff downtime and wasted material). 

Bonus: One Integrated System for Your Whole Team

We couldn’t round out a “top 5” list without mentioning how Jobman, an ERP built by manufacturers for manufacturers, brings your entire team onto one integrated web-based solution.

 

Management, floor staff, back-office and logistics all have access to the same user-friendly platform. User access is controlled on 5 levels for security, with flexible functionality tailored to exactly what your team needs:

Let's Get Productive

Interested to find out how your business could be saving costs and boosting productivity with Jobman? Learn more about the platform on our website, or get in touch for a no-obligation consultation.

Categories: ERP

5 Steps to Managing Your Projects More Effectively

If you’ve been in the manufacturing industry for a while, then you know the project planning challenges unique to this industry. In each stage of the project lifecycle – initiation, planning, execution, monitoring and closure – you’re juggling staff, suppliers, job timelines, machinery performance, budget tracking…the list goes on.

 

Enterprise Resource Planning (ERP) software like Jobman eases the burden of project management. When we built Jobman after years of experience in the manufacturing industry, we designed it to specifically address those challenges and streamline the moving feast of project management.

 

Whether you’re a seasoned project manager or want to get a better grip on growing your business, Jobman is the all-in-one ERP to support you at every phase of project management.

1. Project Initiation

This first stage is where you get a project overview together, assess feasibility and risks, and set delivery targets. Your goal is to identify a clear project scope so you can decide whether it’s worth taking on. If it is, you move on to step 2: resource planning.

How an ERP Helps Initiate Projects

2. Project Planning

Let’s be honest: unless you live for spreadsheets and schedules planning isn’t the most exciting stage. That’s where an ERP is vital. By taking the guesswork out of budgets and forecasting, and assisting to plan a detailed job schedule with minimal risk (and no wasted resources), Jobman makes a project planner’s job so much easier. 

How an ERP Makes Planning Simpler

3. Project Execution

Here’s where the action kicks into high gear and the job gets underway. Your team goes about the tasks outlined in step 2, and the result is a high-quality product delivered on-time and on-budget. At least, that’s the goal! Without the right system keeping your team on track, it’s easy to lose productive time, waste resources and miss deadlines.

How an ERP Keeps Projects On Target

4. Project Performing/Monitoring

When the project is up and running, a customised ERP dashboard allows you to keep a close eye on performance without spending hours chasing up data. We built Jobman to be simple, streamlined and comprehensive, so project managers can get an at-a-glance overview of all ongoing projects.

How an ERP maximises productivity and performance

5. Project CLosure

Once the project is delivered to the client, the project manager should organise a quick meeting to assess how the project ran. If you’ve used Jobman to its full potential in steps 1-4 then this stage should be straightforward. The big questions for project managers are: 

How an ERP maximises productivity and performance

How An ERP Helps You Close Out Jobs (and get paid)

The Ultimate Project Management Tool For Manufacturers

Project management isn’t a new field, but for so many small-to-medium manufacturers, it’s either handled on the fly or over-engineered to the point it becomes a burden. That’s why we focussed on the problems specific to the manufacturing industry while creating a full-service ERP tool.

 

Discover more features or get in touch for a no-obligation consultation to find out how Jobman can make project management a piece of cake.

Categories: ERP

How to Save Time on Business Administration

Are You Wasting Time On Admin Tasks That Could Be Automated?

Job automation can sound like a scary thing. Machines replacing humans, robots taking over our jobs, AI gaining intelligence à la Terminator. But that’s the Hollywood version: the reality of automation, for thousands of Australian businesses, is a huge productivity boost and increased capacity to earn more money.

How Much Time Aussie Businesses Lose to Repetitive Admin

Australian SMBs are spending too much time on repetitive admin tasks that could be automated – and arguably improved by reducing human error – by an Enterprise Resource Planning (ERP) system.

Time Consuming Admin Tasks In Manufacturing

Nobody is arguing admin should be abolished. We still need to send quotes, follow-up with suppliers, process timesheets, track budgets and file tax returns. However, when these tasks are automated it frees up time to focus on more productive tasks like:

Think about it this way: how would you spend the extra 14-40% of your day if those annoying admin tasks were cleared away in a few clicks?

Jobman Features: Focusing on Admin Automation

When we created Jobman in the early 2010s, we wanted to build a tool that made manufacturers’ jobs easier. Having worked in the industry for some time before, we saw the potential to save time and hassle by automating admin.

 

From the first client interaction to the shop floor, project management to delivery and CRM, Jobman alleviates common pain points other ERPs might miss. 

Customisable

Financial Integrations

As one of the most time-consuming admin tasks, let’s start with Jobman’s financial reporting and tax integration features. Everything from financial reporting to Xero integration is handled by the simple web-based system, saving your back-office hours every month.

Job Management

Purchase Orders

Create, batch, edit and send POs from a searchable internal database. You don’t need to reinvent the wheel every time or worry about information getting lost in translation with an integrated Purchase Order management system.

Multiple Users

Employee workflow Management

From capacity planning to timesheets and attendance tracking, Jobman simplifies employee management. With 5 levels of user access and a centralised web-based solution, workflow management is easy for everyone in the team.

Timesheets

Quotes & Invoices

Generate quotes from the client’s office, approve quotes with one click, send invoices and receive alerts for payment (or missed payment), and duplicate quotes/invoices for faster job management.

Forecasting

Inventory Control

Forget low stock levels or missing inventory. Jobman has comprehensive availability charts for instant reordering and low-level alerts, plus intuitive warehouse management features like converting received POs to warehouse items, identifying items assigned to jobs, assigning stock levels and more.

Total Web Based Solution

Management Reporting

As a manager of a busy manufacturing business, you need digestible information fast. And that’s exactly what features like sales reports, production reports, instant alerts and milestone tracking are designed to do. Access your Jobman dashboard from anywhere, on any device, to make data-driven decisions.

Get More From Your Day With Jobman

There are some tools your business can’t do without, and for small-to-medium manufacturers that’s an ERP like Jobman. Designed with busy manufacturing businesses front-of-mind, Jobman saves hours every month by reducing the burden of admin and simultaneously boosting productivity.

 

Get in touch for a system walkthrough, or learn more about the time-saving features on our website.

Categories: ERP

Pricing

Jobman has a subscription model starting at $3,750 AU deposit and $300 per month ongoing or $15,000 upfront and $1,500 annual support and maintenance which includes 4hrly backup of your Jobman site and monthly updates of purchased features. We will also set up your site with your company logo and populate your staff, client and supplier list into the backend when supplied to us in the correct format.
Jobman is not a one size fits all product. With an ever-expanding array of features, clients can purchase features as required. Our licensing is very affordable where we do not charge for factory staff; these employees can access touch screens for viewing job-relevant data, tracking their time on the job, and uploading site information and alerts (including photos). (more…)